Key & Badge Access Policy

Scope:

Covers all ITS employees requesting additional access, provided either by a physical key or by a change in their badge access.

Purpose:

To ensure that individuals have the appropriate level of access to perform their job functions and that all increases in access are approved by either a Director or Associate Vice President of Information Technology, depending on the change in access.

  • Keys – All key requests will be classified as either a master request (a request for a master key) or a non-master request. A master request requires approval from the Associate Vice President of Information Technology or above. A non-master request requires approval from a Director or above. All key requests require the requestor to fill out a Key Request Form.
  • Badge Access – All badge access requests will be classified as either an all-access request (a request to be placed in any of the All Access groups) or a normal request. An all-access request requires approval from the Associate Vice President of Information Technology or above. A normal request requires approval from a Director or above. All badge access requests require the requestor to fill out a Badge Access Request Form.
  • Access Audits – Once each year, the keys and badge access for all ITS employees will be reviewed. Any keys which are no longer needed will be returned to a Director or the Associate Vice President of Information Technology. If an individual has badge access to doors that they no longer need to access, a request will be forwarded to Campus Safety to remove that access.
  • Role change – Whenever a Detroit Mercy employee transitions to a new ITS position, their access will be audited to ensure it is appropriate. Their access will be modified as necessary.
  • Employee departure – Whenever an ITS employee leaves Detroit Mercy, they will return all of their keys to a Director or the Associate Vice President of Information Technology. A note will be sent to Campus Safety asking that the individual’s badge access be set to Default (if the employee is a current student) or disabled.

History:

  • June 1, 2021: Initial Policy